Setting up the VIA Fleet Cloud Management Portal in Five Easy Steps

fleet cloud management portal

Cloud-connected dash cams like the VIA Mobile360 D700 enable centralized data collection and provide a comprehensive overview of the status of a vehicle fleet from any location with an internet connection. This connectedness gives fleet managers the tools they need to monitor vehicles and drivers on the road, as well as the data to analyze routes and driver behavior. The combination of these tools allows fleet managers to deploy their vehicles more efficiently, improve safety, and reduce liability.

One of the main goals of the VIA Fleet Cloud Management Portal is to make capturing, compiling, and accessing mission-critical vehicle and driver data generated by the D700 as convenient and fast as possible. Its features include live tracking of both vehicles and drivers, a dashboard that displays key fleet, vehicle, and driver statistics, and trip histories of vehicles and drivers.

To enable these features, you need to input basic information about the vehicles and drivers in your fleet following the five simple steps outlined below. The process is also described in this video.

Step 1: Fleet Information Setup

Login to the web interface at https://mobile360.viatech.com, and add a fleet. The fleet is a collection of vehicles, you can edit, add, or remove fleets at any time, and you can freely move vehicles between fleets. Fleet information includes the following fields (* = required):

  • Fleet name* – Unique name for the fleet
  • Description – Optional brief description of the fleet
  • Color – Makes fleets easier to identify
Fleet management portal

Step 2: Vehicle Information Setup

Next, also through the web interface, enter some vehicles into the system. This information applies to the vehicle that the D700 is installed in. The available fields are:

  • Vehicle name* – Name used in the cloud management portal
  • Plate number* – License plate number of the vehicle
  • Fleet* – Choose a fleet (added in the previous step)
  • Model – e.g., Toyota Corolla
  • Fuel tank capacity* – Used in fuel consumption calculations
  • Fuel type – Diesel, etc.
  • Vehicle weight* – The weight class of the vehicle
  • Displacement* – Engine capacity
  • Vehicle license* – Image of the vehicle registration document
  • Permitted drivers* – List of drivers permitted to drive the vehicle
  • AI features – Data used for AI calculations
    • Vehicle height
    • Distance from camera to the roof
    • Driver side – Right-hand or left-hand drive

Prepare the necessary documents ahead, and this process should go smoothly.

Cloud management portal

Step 3: Register Vehicle

Use the same administration credentials from the Mobile360 online management system to log in to the Android or iOS app. Tap the “Me” icon in the bottom right of the app. Select the vehicle that you need to register and hold the QR code up to the driver-side camera. When the scan is successful, a message will appear on the phone screen, and the D700 will announce registration completion.

Step 4: Driver Information Setup

The bare minimum information for a driver is their first and last name. With driver information entered, each driver will need to scan their driver ID when starting the vehicle. If a driver doesn’t scan their ID, the system will begin to record them, and an “Unknown Driver” alert will appear in the management area. The following fields are available for each driver.

  • First name*
  • Last name*
  • Contact number
  • Join date
  • Emergency contact person
  • Emergency contact number
  • License number
  • Driver license photo
  • Driver photo
  • Permitted vehicles
  • Notes

Step 5: Driver Login

The driver can use their credentials to log in to the Mobile360 app on their mobile device. The driver defaults are:

Username: COMPANYNAME_FIRSTNAME_LASTNAME

Password: COMPANYNAME

Tap on the “Me” icon in the bottom right, then tap “Fleet Login” which will then present a QR code. Driver QR code scanning is available for two minutes after the vehicle starts. The device will sound a message after a successful scan.

NOTE: The D700 takes a picture of the driver after it starts, so the driver’s identity can be double-verified.

All non-AI features are available for use once the setup steps are complete. AI functions, namely Advanced Driver Assistance Systems (ADAS) and Driver Monitoring System (DMS), require additional setup steps not covered in this article. Until setup, AI components such as collision warnings, lane departure warnings, and other driver monitoring functions won’t be available.

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